Project sync via iCloud Drive

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Project sync via iCloud Drive 2017-03-17T00:40:49+00:00

(Please make sure to backup project files on the QuickPlan iCloud Drive folder on the macOS device if “QuickPlan for macOS” installed, to mitigate the risk of losing work as incorrect changes be automatically sync to all other devices, more details please check out the iCloud topic of the best practice article )

Some users may expect to edit same project (open from iCloud Drive directly) on multiple devices at same time, the changes will be reflected on other devices automatically – this is impossible.

Because tasks in project schedule are in TREE structure, there are tight relationships (parent-child, link) between tasks, and there are constraints for tasks such as project calendar, resource and etc. (which is not same as the app like Apple Number, there is no tight relationship between row/cell data maintained by Number). Changing task on multiple devices at same time will cause many logic problems. For example, if to change outline level of tasks in a same task group on multiple devices, there is NO WAY for the app to keep tasks be laid out correctly. The possible method is to change on one device, after sync complete, open it on another device.

QuickPlan for macOS

After “QuickPlan for macOS” (downloaded from Mac App Store) be installed,  QuickPlan iCloud Drive folder will be created, and files in the folder will be sync automatically to all the devices with same iCloud account, by iOS or macOS.

QuickPlan supports to access the .qpp file in the QuickPlan iCloud Drive folder directly, and changed file will be sync to other devices automatically.

Our practice is NOT to directly access the files in the iCloud Drive directly

  • Copy project file from QuickPlan iCloud Drive directory to another directory before editing. For example to create a new directory with name “working space” out of iCloud Drive directory and copy the project file to “working space” directory.
    (Check the project modified date to make sure the project file sync completed if project has be changed on other device.)

  • Open the copied project file (in “working space” directory)

  • After saved and checked, replace the project file on the QuickPlan iCloud Drive directory by the updated file in “working space” directory.

QuickPlan for iPad & QuickPlan for iPhone

the Project files stored on device and the project files stored on iCloud Drive are displayed separately

  • Directly open the project file on iCloud Drive.

    QuickPlan for iOS supports to open the project file on iCloud Drive directly, and the changes to the opened project will be saved and sync to other devices via iCloud Drive. Also please pay attention the file last updated date,  to check if iOS has completed sync the file to this device already before you open it.


  • Copy from iCloud Drive to Local, and copy from local to iCloud Drive

    QuickPlan supports to COPY project file from iCloud Drive to the device (to be shown as a tile), and also we can open a local project, and to save (copy) it to iCloud Drive, there is options for us to if need to replace a existing file, or to create a new project.



As preceding, we can open project files on the iCloud Drive directly and the changes will sync to other devices directly (after opened project be closed).

One good practice is (plus the backup on Mac devices) to copy the project on iCloud Drive to local as a backup on the local device, then to open the iCloud project directly. If we changed the project on iCloud incorrectly and be sync to all the devices, we have chance to use the local backup project to replace the one on iCloud Drive


Please make sure SAME iCloud account on multiple devices, and iCloud Drive option is enabled in iCloud setting

The iCloud file transfer is controlled by the iOS system the macOS system, when the file changes will be synchronised to other devices depends on the network situation and how iOS/macOS coordinate the file transfer.  To check if the project files synchronisation completed, please check the project files in “iCloud Drive” app (developed by Apple) on the iOS device, and check in the iCloud Drive on the Mac device.


Quick Start Video